(For downloadable version please visit “Forms” tab of site)
Last reviewed and accepted 31Jan2016
President – Alan Latwinski
Vice-President – Mike Marabell
Secretary – Brian Burd / Lisa Latwinski
Treasurer – Jen Chesner
Executive Officer – Kristen Huff
Executive Officer – Betsy Staff
Tunkhannock Area Tiger Cub Football Club Inc.
Constitution and By-Laws
(Amended March 2013)
The organization shall be known as:
Tunkhannock Area Tiger Cub Football Club Inc.
The objective of the organization shall be to teach the ideals of good sportsmanship, honesty, loyalty, courage, and reverence to our participants, so that they may be finer, stronger, and happier boys/girls and grow to be upstanding healthy adults.
The objective will be successfully achieved by providing supervised competitive football games and cheerleading activities. The supervisors shall bear in mind that the attainment of exceptional athletic skill or winning of games is secondary to the molding of future adults.
Said organization is organized exclusively for the charitable, educational, and scientific purpose, including for such purposes, the making of distributions to organizations that qualify as exempt organization under Section 501 (C) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United Sates Internal Revenue Law)
The first operation of the club is to field an “A” team, “B” team, and a “C” team to participate in local leagues.
The government of this organization shall be vested in the Executive Committee, which shall be made up of the President, Vice-President, Secretary, Treasurer, and two Executive Officers.
The President shall serve as the Chairman of the Board of Directors.
Vacancies in the Executive Committee will be filled as per Article 1 Section II of the by-laws.
There shall be a minimum of four Executive Committee meetings per year.
The President may call a special meeting at any time
Any member of the Board of Directors or Executive Committee who is absent without prior notice to an officer, from 75% of the meetings for the year, will be dismissed from the Board of Directors and/or Executive Committee.
Upon the dissolution of this organization, assets shall be distributed for one or more exempt purposes with the meaning of Section 501 (C) (3) of the Internal Revenue Code or corresponding section of any future tax code, or shall be distributed to the Federal Government, or to a State or Local Government, for the public purpose.
Amendments may be made to any part of this Constitution or any section thereof at any duly constituted meeting held prior to or after the official close of the season, by majority vote of the Executive Committee, providing all Executive Committee members are present.
The officers of the organization shall be as follows
- Executive Officer
- Executive Officer
The officers are hereafter also referred to as the Executive Committee
Section I A
The Executive Committee shall govern all activities of the association, and will be the only group to vote on issues coming before them including changing of any playing rules. A minimum of four Executive Committee members must be present to constitute a legal vote and a majority vote of the Executive Committee will constitute approval. There will be NO abstentions for any reasons; all committee members must cast a vote.
Executive Committee members shall be elected for a period of one year and shall be elected from those serving on the Board of Directors or as Executive Committee members from the previous year. Nominations for the Executive Committee shall be held in November. Elections will be held in December. In the event of a tie vote, the incumbent will remain in office. If there is no incumbent, the nominee who attended the most regular meetings within the prior 12 months shall be given the office.
Duties of the Officers
The President shall:
- Preside over all meetings of the Executive Committee and meetings of the Board of Directors.
- Appoint the head of all committees.
- Plan the meetings and activities of the association and hold officers and committee heads responsible for carrying out their duties.
- Ensure representation at all league meetings.
- Maintain order at all meetings and games.
- Be the primary interface with the league in which the association participates.
- President’s Executive Committee vote is a vote only to create a tie vote or to break a tie vote.
The Vice-President Shall:
- Assume all the duties of the President should the President not be present at any given situation, and the president cannot be contacted or if the President should resign his/her post, until such a time as a meeting can be held to elect a new President.
- Be present at all meetings of the Executive Committee.
The Secretary shall:
- Maintain a record of all meeting notes and activities of the organization.
- Notify all Board Members one to three days before a regular scheduled meeting of the date, place and time.
- Read the meeting notes from the previous meeting at each meeting.
- Be present at all Executive Committee meetings
The Treasurer shall:
- Maintain financial records and collect all money for the organization
- Present an up to date financial statement at each meeting.
- Ensure that two signatures are on all checks written for over $200. A designated Executive Committee member and Treasurer shall endorse these items.
- Take care of all refunds.
- Collect and process all insurance claims and arrange for insurance each year for the organization.
The Executive Officers shall:
- Act as members of the Executive Committee.
The Board of Directors shall:
- Have no voting privileges pertaining to the association with the exception of election of officers to the Executive Committee.
- Be familiar with the Constitution and the By-Laws governing the organization.
- Fill any vacancy which may exist on the Executive Committee at a regularly scheduled or special meeting called for that purpose.
- Either head or assist committees that are part of the association. All Directors will be expected to contribute as a working member of the association.
- Contribute at meetings in a positive fashion; provide ideas and discussion that will improve the association by which the Executive Committee may better govern the activities of the association.
- Have unlimited members.
- Must attend at least 9 meetings per year (December to November) to be on the Board of Directors and be able to vote for new officers/Executive Committee members.
The head coach of each team shall:
- Be twenty one years or older.
- Be nominated by the Coaching Committee and approved by the Executive Committee. If there is not a designated Coaching Committee, the Executive Committee will appoint the head coaches.
- Be directly accountable to the Executive Committee for all of their activities.
- Be responsible to select or dismiss all assistant coaches. Assistant coaches shall number at least 1 for every 12 children in the program, unless there is a special circumstance approved by the Executive Committee.
- Be “Field Master” and be responsible for all actions of his/her coaches and players.
- Be responsible to appoint a representative to provide for and supervise the required weigh in of players.
- Understand respective League and Organizational rules and by-laws.
- Conduct themselves is such a manner as to provide a proper role model to all assistant coaches, players, and parents.
- Be present or appoint a representative to be present at all meetings (amended 04/17/1996)
- All coaches, team moms and team fathers, and anyone having contact with the children must have a PA State Police background check and PA Child Abuse clearances turned in before they work with the children. (Amended 3/19/2000) These clearances will be maintained in a book by the President of the organization and be updated each year. It is the responsibility of the Head Coach to ensure that their roster of adult volunteers is up to date and that these individuals are fulfilling these child clearance obligations.
Each child who participates in the Organization shall receive at least one award at the award banquet to symbolize the sacrifice, effort, and perseverance he/she extended in the name of team spirit and self betterment.
- If a team wins the Super Bowl, they will receive a trophy of appropriate size.
- If they lose the Super Bowl, they will receive a trophy of appropriate size.
- If a team wins a divisional championship they will receive a trophy.
- If a team wins a wildcard position they will receive a trophy
- If a team wins none of the above they will receive a trophy.
- If a squad takes at least one first place they receive on trophy of appropriate size.
- If a squad takes at least one second place they will receive a trophy of appropriate size.
- If a squad takes at least one third place or participate in the competitions and wins none of the above, the will receive a trophy.
Based upon reasonable cost comparison, the association may substitute another item in lieu of a trophy (i.e. a small picture plaque). In all cases, the association will pay for only one trophy or other memorializing object per squad.
Jackets will be awarded to all who participate in the organization for a minimum of three consecutive years, one which must be their last year of eligibility.
*Jackets will be awarded as a bonus providing the organization has enough funds to purchase the number of jackets necessary for all participants who fulfilled the requirements.
- Football players must play for the school to complete the last year of eligibility if they weigh too much to participate on the A-Team
- Medical reasons prohibiting them from participation.
A majority vote of the Board of Directors present shall constitute a quorum for the purpose of voting on the elections of officers/Executive Committee members.
The organizational operating budget for the year will be proposed at the second board meeting of the year and will be adopted at the third. The budget committee will work during the season toward preparation of a budget for the following season. This budget will be presented at the second organizational meeting of the year. Operating budget shall not exceed 90% of the previous year’s total receipts. The fiscal year is from January to December.
Playing rules: Football
- Mandatory playing rules: If a player is at all scheduled practices he/she is required to play the following minimum plays per game:
- C- Team or D Team scrimmage-4
- B-Team- 2
- A-Team- 0
This includes special teams. If they miss practice during the week, playing time can be adjusted accordingly.
- The mandatory playing rules will be lifted during playoff games and the Super Bowl.
- If a child is injured inside or outside of practice they must have a doctor’s clearance in writing to return to practice.
- All coaches must keep attendance records.
- The Executive Committee must approve the scheduling of practices.
Weights and age for football shall comply with the rules of the league in which the association participates.
See rules of the league in which the association participates.
See Cheerleading Rules of the association provided for in a separate attachment.